d|squared communications ltd, trading as d2 communications, offers a range of communications and public relations services, from PR campaigns and conference promotion, to communications planning and media training. Our website address is: http://d2communications.ie.
The company’s registration number is 573429 and its registered address is The Demesne, Short Corville Road, Roscrea, Co. Tipperary.
For more information, please telephone 01 910 8987 or email email@example.com.
d2 communications is committed to the protection of privacy and complies with the General Data Protection Regulation effective 25 May 2018 and other regulations. The following policy explains how and why we collect personal data and how it is used.
In summary, d2 communications does not collect more personal data than is necessary; use personal data for purposes other than those specified; keep personal data for longer than it is needed in line with legal requirements; or share personal data with unspecified third parties, unless otherwise agreed.
Collection and Use of Data
We collect personal data when a person requests information on d2 communications’ services, including at training, conferences and events, in order to provide and administer the services requested.
For clients, we process data in order to provide our services as contracted, and for potential clients we process data in order to market our services.
We do not share personal data with third parties for commercial or marketing purposes. Where data is shared with third party service providers to d2 communications (e.g. Computer Troubleshooters, and Google One/G Suite/Analytics), it is done in order to facilitate its services and to ensure that they are effective and secure. Such service providers are required to only access those information files, folders and systems necessary for the provision of the service offered, to maintain appropriate confidentiality and, in any case, not to use or disclose information outside of its intended purpose compliant with the EU General Data Protection Regulation (EU 2016 / 679) and the Data Protection Acts 1988 to 2018.
Individuals have the right to opt out of receiving communications from d2 communications at any time. To do so, email firstname.lastname@example.org. Please note that d2 communications reserves the right to share correspondents’ personal data if legally required to do so by a governmental or regulatory authority.
d2 communications uses Google Analytics to monitor online traffic patterns (e.g. number of visitors to site, where from, date and time of visit, pages visited, etc.) and to better understand and respond to users’ experience of its website and their requirements. This information is shared with other Google services. For full details on Google Analytics data practices, see https://policies.google.com/privacy?hl=en and https://support.google.com/analytics/answer/6004245?hl=en. To opt out of Google Analytics, see https://tools.google.com/dlpage/gaoptout
Specifically, in relation to the media, d2 communications works on behalf of various organisations to communicate matters to the media likely to be of interest to the public. We work hard to ensure our communications are relevant and only send press communications for specific business purposes, either on our own behalf or that of our clients, that we believe may be of legitimate interest to a media outlet.
Our media lists are obtained in three ways:
- From freely available media contact databases, where media outlets opt to provide this information
- From publicly available sources, e.g. websites, social media accounts
- From media contacts who provide this information directly in order to provide our service
Where a media outlet or individual no longer wishes to receive press communications (e.g. press releases, diary notes, photocall notices, event invitations, etc.) from d2 communications related to a SPECIFIC topic or ALL topics communicated by d2 communications, we ask that media outlets or individuals email email@example.com with the word “Unsubscribe – Specific Topic” with details of the topic or “Unsubscribe – All Topics” in the subject line.
“Unsubscribe – Specific Topic” means that the recipient will no longer receive communications in relation to the specific topic set out. “Unsubscribe – All Topics” means that the recipient will no longer receive communications from d2 communications on any matter, unless the media outlet or individual decides otherwise in the future.
Of course, general feedback to help us to best do our work and to better tailor our communications to media outlets is always appreciated and welcomed – again simply email firstname.lastname@example.org
Personal stories for media consumption
d2 communications also works with individuals on behalf of clients to communicate their personal stories to members of the media. d2 communications will always obtain approval before passing on this information to a media outlet, which may publish this information or use it as the basis of an interview. Participants should note that such information, once published, may remain in the public domain indefinitely (e.g. online).
If a person decides to proceed:
- They consent to the collection and processing of such personal information about them that they provide for the purposes of the campaign/event in which they are participating and/or for the legitimate purposes of the conduct of d2 communications’ business.
- They acknowledge that the factual information they provide to d2 communications shall, to the best of their knowledge and belief, be accurate.
- They acknowledge that d2 communications shall bear no responsibility for the manner in which their information is used by any media outlet or other third party to whom those materials are supplied.
- They acknowledge that they shall be solely responsible, to the exclusion of d2 communications, for the information they provide directly to any journalist or media outlet in any media interview they give. d2 communications shall have no responsibility as to how the information they provide directly in an interview to any media outlet is treated editorially and/or published.
- They acknowledge that any media outlet to which they provide an interview has complete editorial control and responsibility for the manner in which it publishes the information they provide directly to that media outlet in their interview.
If in any doubt about how the media operates, the person should seek further advice before proceeding.
Photocalls/Events and Photography/Videography
When a person takes part in a photocall/event facilitated by d2 communications, they confirm authorisation to reproduce, publish, distribute, edit, alter and/or amend their image/recording/interview and to circulate this material to all media and formats (now known or yet to be discovered) including but not limited to: print media (e.g. newspapers), broadcast media (e.g. radio, TV), social media (e.g. Facebook, Twitter, Instagram, etc.), digital media, and electronic communications.
They acknowledge that the images/recordings/interviews will be used by d2 communications and the relevant client(s) on whose behalf the photocall/event is taking place, to promote and achieve the aims of the specific event and this use may include corporate materials (e.g. annual reports and magazines, brochures and presentations, marketing and promotions, intranets, ezines and other communications) for awareness, educational and fundraising purposes.
This authorisation gives full rights to d2 communications and the relevant client(s) for the use of their image/recording/interview for any purpose associated with the specific event in all media support, all countries and without time limitation. While every effort will be made to ensure that the images/recordings/interviews will be used for the purposes for which they were originally intended, they understand that d2 communications and the relevant client(s) cannot be held liable for their use once issued to print, broadcast, digital and social media.
They also confirm that they have no ownership over the materials created and that all copyright and related rights to the image/recording/interview are a matter for d2 communications and the relevant client(s).
Where an event is organised by d2 communications, on-site signage will advise if/when there will be photography/videography recording taking place. Attendees who express a preference not to appear in images/footage will be accommodated.
d2 communications uses appropriate technical and physical security measures to ensure the security of any personal data stored on our systems (online and paper files) and to protect from unauthorised access, loss, manipulation, falsification, destruction or unauthorised disclosure. d2 communications uses Webroot Secure Anywhere and McAfee LiveSafe software to ensure its devices are secure. All devices are encrypted and password/PIN protected. d2 communications also has a data protection policy in place to ensure continued compliance.
Personal data collected and stored by d2 communications is retained to provide its services and for record-keeping purposes. We recognise that personal data may not be retained indefinitely and so it is stored for no longer than necessary, in line with legal requirements, after which it is destroyed.
Access to Copies of Personal Data
If you send a comment via the contact form, you will receive a copy automatically to the email address provided by you. Individuals have the right to request access to the personal data d2 communications may hold. To make such a request, email email@example.com. d2 communications will provide individuals with a copy of their personal data. To comply with such a request, we may require verification of your identity. The request will be fulfilled by sending the data copy electronically unless the request expressly specifies a different method. The first request made is free of charge but may be subject to an administrative fee for further requests.
Editing or Deleting Personal Data
If a person, whose personal data d2 communications stores and processes, believes the data held is incorrect or out-of-date, please email firstname.lastname@example.org so that the data can be updated.
If a person, whose personal data d2 communications stores and processes, wishes their personal data to be deleted, please email email@example.com so that the data can be deleted within a month of receipt of request.
Please note that deleting stored data may have implications regarding future communications (see note re media outlets above in relation to opting out of SPECIFIC or ALL communications).
d2 communications does not issue unsolicited information, including e-mail, regarding any third-party commercial offers or advertisements.
Social Media Plug-Ins
The d2 communications website has five social media plug-ins: Facebook, LinkedIn, Twitter, YouTube and Instagram. These plugins remain inactive until clicked upon. Once clicked upon, the individual will be taken to the social media network each of which has their own specific privacy policies which we recommend users consult.
Data Breach Procedures
In the unlikely event of a data breach, d2 communications will comply with the requirements of the Office of the Data Protection Commissioner, where the breach falls within its remit.
Acknowledgements: Public Relations Institute of Ireland; Word Press